Wednesday, 30 May 2012

Pricing Pieces and Parts

Pricing Pieces

Pricing jewelry pieces is one of the most important aspects of running your handmade jewelry business - making sure you know exactly what you have spent on a piece and taking that into account when deciding on a price. Beadia helps you with this task in a number of ways.
There are two values for each piece which provide valuation information:
  • Parts value: Parts you have added to a piece have a unit cost - by recording how much you use of each piece you can see at a glance the total component value of a piece. You can either specify a unit cost for each part yourself, or Beadia can suggest a unit cost based on either the maximum or average price you have paid for your inventory of that particular part.
  • Sundry Costs value: Sundry costs, such as packaging, consumables or time, also have a unit cost. You can specify how many of each sundry item you have used and the unit cost for each one.
Beadia takes the Parts and Sundry Costs values of a piece and applies a markup percentage you specify to the total to suggest a value. You can either use this suggested value in up to four different pricing levels, or you can use your own price.

Pricing Parts

Each part in your inventory has a default unit cost. This can be one of three values:
  • Specified - a specific unit cost you enter in the detail pane for the part, in the Default cost field;
  • Purchase maximum - the maximum price you have paid for the part, taken from the purchase records associated with it. This is useful for parts whose value fluctuates owing to changes in commodity prices, and whose value at the time you use them may not the what you paid for them;
  • Purchase average - the average price you have paid for the part, taken from the purchase records associated with it. This is useful for parts whose values does not change as a rule, but which you may have paid slightly different prices when purchasing them.
When you add a part to a piece Beadia uses the default unit cost. You can accept this cost or change it to your own as required.

Download Beadia now and see how it can help you run your jewelry business.

Sunday, 27 May 2012


Here is an in-depth look at Beadia's features.


  • Pieces hold details of a single piece of jewelry or a related set of pieces, such as a necklace and earrings set.
  • Group related pieces with a user-defined list of categories. Categories let you define lists of predefined example values for style and size.
  • Add parts to a piece to indicate the components you have used to make it. When you add a part you specify how many you used and the unit cost. You can also add parts which do not affect the value of the piece.
  • List any sundry costs associated with a piece – additional costs not related to components used. This might be packaging, consumables or labour. Sundry costs can also be added which do not affect the value of the piece.
  • Price pieces based on parts used and sundry cost.  Each piece has a markup percentage – Beadia will apply this to the total cost of parts and sundries to produce a suggested value. You can then use this value in one of four different pricing levels or use your own price. When a piece is sold you indicate the final pricing level used.
  • Add multiple photographs to each piece. Photos are embedded into your Beadia document so if the originals are moved or go missing you can still view them. Adding photos is as easy as dragging them onto the document window. You can even add Pixelmator images or PDFs!


  • Parts represent the individual components you use to make your jewelery – beads, chains, settings, clasps, etc.
  • Group parts together using a heirarchy of categories and sub-cateories.
  • Specify color, shape, size and finish for each part. Beadia uses these to describe each part – for example, the description 8 mm Round Cobalt Crystal Bead is built from the Size, Shape, Color and Category fields respectively.
  • Part categories supply example values for color, shape, finish, material and size. Grouping categories by manufacturer lets you choose from relevant values only, so creating a Swarovski bead will only show you Swarovski colours, shapes and finishes.
  • Monitor stock levels by adding purchased stock or stock already owned. Parts whose stock level is at or below a user-defined level are highlighted and can be filtered.
  • Clone parts with the option to apply new colors or sizes.  Did you just buy the same bead in eight colors?  Enter the details once and clone the resulting entry, giving each clone a new color.

Sales Venues

  • One of Beadia’s most powerful features, sales venues let you record a number of your jewelry items being made available for purchase. This might be in an online shop, a craft fair or an art gallery.
  • Each venue has a commission percentage and optional entry fee. Beadia will automatically calculate the commission owing on each piece you sell at a venue.
  • Report on the income from a sales venue, with fees and commission accounted for.
  • Link venues to a contact so you know who organised them.


  • Sales record the sale of one or more jewelry items to a customer.
  • Each item sold is priced independently using any of the four available pricing levels.
  • If a sale was made at a sales venue, you can link them. Beadia will calculate commission rates for you automatically.
  • Use Discount and Other costs fields to adjust sales totals down or up if required.
  • Record postage costs and sales tax.


  • Purchases record new parts inventory you have bought.
  • Specify amounts and unit costs for each part purchased. Beadia can use the maximum or average price you have paid when calculating the costs of parts when you use them.
  • Link purchases to suppliers. You can see at a glance where you bought your inventory from, or what you have bought from a given supplier.
  • Add stock to you inventory without recording the purchase – for stock you already have or for if you can’t remember where you got it.
  • Add postage cost, sales tax and a discount as required.


  • Record full details of customers, suppliers and sales venue organisers.
  • Fetch contact details from your Mac Address Book.
  • Record primary and secondary email addresses and phone numbers, as well as website URL
  • Produce a shipping label instantly, including your return address and customers address.  Beadia even prints the FRAGILE warning for you…


  • Apply a filter to any of the libraries to view just the information you need.
  • Filter by providing examples – “silver” will locate any item containing the word silver.
  • Use advanced tokens to exclude values – “-sterling” will exclude items containing the word sterling.
  • Create folders containing items you specify. Add or remove items as you need to, then view the contents of a folder just as if it were a library.
  • Save filters as a Smart Folder, just like a Smart Playlist in iTunes. You can view the contents of a Smart Folder and even apply another filter to them.
  • Favorites let you record and view favourite items – parts you use the most, pieces you are working on or suppliers you purchase from the most.


  • Easy to use Wizards guide you through the process of creating new items. Simply click a button on the toolbar to use a step-by-step process to create pieces, parts, purchases, venues and contacts.
  • Reference numbers – everything has a reference, whether it’s a product code or your own numbering system. Use the search field to find any reference instantly.
  • All items can be locked – click the padlock button in any library to protect an item against accidental changes. Beadia locks sold jewelry pieces for you when you sell them.
  • Export and Import your part categories – share them amongst different Beadia documents or even your Beadia-using friends. We’ll be adding a facility soon which will allow you to download predefined categories – such as Swarovski elements and other well-known brands – and import them into your document automatically.
Download the demo now and see these features for yourself. Or, if there’s a feature you don’t see, contact us – we’ll see what we can do about adding it.

Saturday, 26 May 2012

Welcome to Beadia

Beadia brings affordable, easy to use jewelry business management to Mac OS. Existing jewelry software solutions are usually Windows-based, and while they can be run on a Mac, it's not ideal. You want a system designed from the ground up as a true Mac application; you want it to look and feel familiar and run alongside your existing Mac apps.  That's where Beadia comes in.


Here’s an overview of some of the features Beadia provides:
  • Organize your handmade jewelry and other craft items.
  • Keep details of your parts inventory, including stock purchased and which pieces parts were used in. Parts can be grouped with an extensive list of categories – use the predefined ones or create your own.
  • Record sundry costs against jewelry items – packaging, consumables, and time/labour.
  • Customized pricing – specify a markup percentage and Beadia will suggest a value for you based on parts used and sundry costs you have defined. Price jewelry for retail, wholesale or direct sales.
  • Add photographs to your parts and jewelry pieces; view them with Quick Look or Preview.
  • Create sales venues – galleries, shops or events where you have jewelry for sale or on display. Venues let you record a location, jewelry displayed, commission rates and fees.
  • Record details of your sales, including customer contact details, items purchased, pricing and sales venue.
  • Quickly and easily create filters to display information matching your criteria.  Smart Folders let you save filters and recall them later, just like a Smart Playlist in iTunes, or you can create standard folders which contain just the items you want.
  • Record customer information including contact details, items purchased, etc.
  • Easy to use wizards help you create items, guiding you step-by-step through to the finished article. 
  • Create customized lists of jewelry styles, part shapes, sizes and colors, all grouped by categories you can create yourself. We also give you a set of predefined categories with example values, including many familiar brand names and materials such as Swarovski Elements, Miyuki, Bali fine silver, etc.
  • Generate reports which can be printed or saved as HTML or PDF files.
Want to know more?  Head over to where you'll find an in-depth feature list, screenshots and a demo you can download and play with.  Our demo is not time-limited, it just limits the number of items you can create, so you can take your time judging if Beadia can help you. We think it can, and if it can't, tell us why!

Contact Us

We intend to develop Beadia using your feedback, so if you have a question or suggestion, contact us here or at our Facebook page.